Privacy Policy
KinKera Community – 19/4/24
1. PURPOSE
From time to time, KinKera Community Pty Ltd (the “Company”) is required to collect, store, use, and/or disclose personal information of individuals—including, but not limited to, customers, contractors, suppliers, and employees—in the course of its business activities.
This document outlines the Company’s policy on the protection of personal information in accordance with the Privacy Act 1988 (Cth) (the "Act") and the Australian Privacy Principles (APPs).
The APPs govern the collection, use, and management of personal information.
2. SCOPE
This policy applies to all persons (including employees, contractors, on-hired employees and members of the public) who have cause to be on the Company site.
3. DEFINITIONS
For the purposes of this policy:
Personal information means information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.
4. EMPLOYEE RECORDS
This policy does not apply to the collection, holding, use or disclosure of personal information that is an employee record.
An employee record is a record of personal information relating to the employment of an employee. Examples of personal information relating to the employment of the employee include, but are not limited to, health information and information about the engagement, training, disciplining, resignation, termination, terms and conditions of employment of the employee. Please see the Act for further examples of employee records.
5. KINDS OF INFORMATION THAT THE COMPANY COLLECTS AND HOLDS
The Company collects personal information that is reasonably necessary for one or more of its functions or activities.
The type of information that the Company collects and holds may depend on your relationship with the Company. For example:
Candidate: if you are a candidate seeking employment with the Company, the Company may collect and hold information including your name, address, email address, contact telephone number, gender, age, employment history, references, resume, medical history, emergency contact, taxation details, qualifications and payment details.
Customer: if you are a customer of the Company, the Company may collect and hold information including your name, address, email address, contact telephone number, gender and age.
Supplier: if you are a supplier of the Company, the Company may collect and hold information including your name, address, email address, contact telephone number, business records, billing information, information about goods and services supplied by you.
Referee: if you are a referee of a candidate being considered for employment by the Company, the Company may collect and hold information including your name, contact details, current employment information and professional opinion of candidate.
Sensitive information: the Company will only collect sensitive information where you consent to the collection of the information and the information is reasonably necessary for one or more of the Company’s functions or activities. Sensitive information includes, but is not limited to, information or an opinion about racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs, membership of a trade union, sexual preferences, criminal record, health information or genetic information.
6. HOW THE COMPANY COLLECTS AND HOLDS PERSONAL INFORMATION
The Company must collect personal information only by lawful and fair means. The Company will collect personal information directly from you if it is reasonable or practicable to do so.
The Company may collect personal information in a number of ways, including without limitation:
When the Company collects personal information about you through publicly available information sources, it will manage such information in accordance with the APPs.
At or before the time or, if it is not reasonably practicable, as soon as practicable after, the Company collects personal information, the Company must take such steps as are reasonable in the circumstances to either notify you or otherwise ensure that you are made aware of the following:
the identity and contact details of the Company; that the Company has collected personal information from someone other than you if you are unaware that such information has been collected;
that collection of personal information is required by Australian law, if it is;
The Company's privacy policy contains information about how you may access and seek correction of personal information held by the Company and how you may complain about a breach of the APPs; and whether the Company is likely to disclose personal information to overseas recipients, and the countries in which those recipients are likely to be located.
Unsolicited personal information is personal information that the Company receives which it did not solicit. Unless the Company determines that it could have collected the personal information in line with the APPs or the information is contained within a Commonwealth record, it must destroy the information to ensure it is de-identified.
7. DISCLOSURE OF PERSONAL INFORMATION
The Company may disclose your personal information for any of the purposes for which it is was collected, as indicated under clause 6 of this policy, or where it is under a legal duty to do so.
Disclosure will usually be internally and to related entities or to third parties such as contracted service suppliers.
Before the Company discloses personal information about you to a third party, the Company will take steps as are reasonable in the circumstances to ensure that the third party does not breach the APPs in relation to the information.
8. CROSS-BORDER DISCLOSURE OF PERSONAL INFORMATION
The Company is likely to disclose personal information to overseas recipients.
Before the Company discloses personal information about you to an overseas recipient, the Company will take steps as are reasonable in the circumstances to ensure that the overseas recipient does not breach the APPs in relation to the information.
The countries in which overseas recipients are likely to be located include:
9. ACCESS TO PERSONAL INFORMATION
If the Company holds personal information about you, you may request access to that information by putting the request in writing and sending it to the Manager. The Company will respond to any request within a reasonable period, and a charge may apply for giving access to the personal information.
There are certain circumstances in which the Company may refuse to grant you access to the personal information. In such situations the Company will give you written notice that sets out:
10. CROSS-BORDER DISCLOSURE OF PERSONAL INFORMATION
If the Company holds personal information that is inaccurate, out-of-date, incomplete, irrelevant or misleading, it must take steps as are reasonable to correct the information.
If the Company holds personal information and you make a request in writing addressed to the Company to correct the information, the Company must take steps as are reasonable to correct the information and the Company will respond to any request within a reasonable period.
There are certain circumstances in which the Company may refuse to correct the personal information. In such situations the Company will give you written notice that sets out:
If the Company correct personal information that it has previously supplied to a third party and you request us to notify the third party of the correction, the Company will take such steps as are reasonable to give that notification unless impracticable or unlawful to do so.
11. INTEGRITY AND SECURITY OF PERSONAL INFORMATION
The Company will take such steps (if any) as are reasonable in the circumstances to ensure that the personal information that it:
The Company will take steps as are reasonable in the circumstances to protect the personal information from misuse, interference, loss and form unauthorised access, modification or disclosure.
If the Company holds personal information, it no longer needs the information for any purpose for which the information may be used or disclosed, the information is not contained in any Commonwealth record and the Company is not required by law to retain the information, it will take such steps as are reasonable in the circumstances to destroy the information or to ensure it is de- identified.
12. ANONYMITY AND PSEUDONYMITY
You have the option of not identifying yourself, or using a pseudonym, when dealing with the Company in relation to a particular matter. This does not apply:
However, in some cases if you do not provide the Company with your personal information when requested, the Company may not be able to respond to your request or provide you with the goods or services that you are requesting.
13. COMPLAINTS
You have a right to complain about the Company’s handling of your personal information if you believe the Company has breached the APPs.
If you wish to make such a complaint to the Company. Your complaint will be dealt with in accordance with the Company’s complaints procedure and the Company will provide a response within a reasonable period.
If you are unhappy with the Company’s response to your complaint, you may refer your complaint to the Office of the Australian Information Commissioner.
14. BREACH OF THIS POLICY
Any employee who is found to have breached this policy may be subject to disciplinary action, up to and including termination of employment.
